3. Extenuating Circumstances Policy

            What if I need to cancel because of an emergency or unavoidable circumstance?

            We may be able to give you a refund or waive the penalties if you have to cancel because of an unexpected circumstance that’s out of your control. Below is a list of circumstances covered by our Extenuating Circumstances Policy. Before you cancel, check that your circumstance is included in the list below and that you can provide the required documentation.

            Circumstances that require documentation

            Death of a Guide, Participant, or their immediate family member. You’ll be asked to provide one of these documents:

            • Death certificate
            • Obituary
            • News article naming the deceased

            Serious illness of a Participant, Guide, or any member of the traveling party. You’ll be asked to provide a general statement from a physician confirming that the person can't travel. The statement must be dated after the Adventure was booked.

            Government-mandated obligations including jury duty, travel restrictions, court appearances, and military deployment. You'll be asked to provide a copy of the official notice dated after the Adventure was booked, including the name of the person fulfilling the obligation.

            Airport and road closures that make it impossible to travel to your destination. This includes closures caused by natural disasters like earthquakes or severe storms. You’ll be asked to provide a notice of the road closure, or notice of the airport closure and proof that the flight was canceled.

            Circumstances that require special review

            There’s no required documentation for these circumstances, but our specialized team will review each case to confirm that you’re directly affected.

            Severe security advisories for political or civil unrest in the area that the Participant is traveling from, traveling to, or that the Guide’s Adventure is located in. Examples include:

            • Violence
            • Increased military presence
            • Severe damage to the area’s infrastructure

            Changes to visa or passport requirements that make it impossible to travel to the destination. This doesn’t include lost or expired travel documents.

            Natural disasters that prevent the Participant from traveling to or from the destination, or that make it unsafe to host Participants. Examples include:

            • Severe storms
            • Earthquakes
            • Flooding
            • Tornados
            • Tsunamis
            • Wildfires
            • Blizzards or severe winter storms

            Endemic disease or illness that suddenly affects a region or an entire group of people. This doesn’t include existing diseases that are associated with an area, for example Malaria in Thailand or Dengue Fever in Hawaii. Examples of endemic disease include:

            • Ebola
            • Zika
            • Chagas disease

            What to do next

            If you’ve confirmed your circumstance meets the requirements above, first cancel your reservation and then contact us to file a claim. We’ll walk you through the next steps, which will include submitting any required documentation and waiting for our team to review your case. Claims must be submitted within 14 days of the extenuating circumstance.

            Updated: 21 Jan 2019 03:21 AM
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